Organizational memory · for small nonprofits
Every small nonprofit has a Sophia — the one who just knows. Which donor not to email. Why the gala moved to fall. Where the spare key is. None of it written down, and all of it one goodbye from gone. Imagine it kept safe instead — findable in a sentence, and off your shoulders for good.
Talk to Sophia30 minutes · No pitch · She just lived this herself.
Watch knowledge get kept
A demonstration — capture takes seconds, and it lives in one place your whole team can search.
Sophia spent years leading a sanctuary. When it was time to leave, she felt exactly how much of the place she carried that no one else could see — the relationships, the history, the reasons behind how things ran. That's the risk every small organization runs: one departure, and years walk out the door. She wished for a better way. So we built it. If one person left your team tomorrow, how much would leave with them?
Not with a manual nobody reads. You capture the specific, scattered knowledge in small pieces, in the flow of work, into one searchable place — a living record that grows weekly, not a binder written once and abandoned.
Everything your organization knows that isn't in any document — relationships, lessons, the reasons behind decisions. In a small shop it lives in one or two heads, so one departure can erase years. Memory makes that knowledge belong to the organization.
Capture where the work already happens — a short voice note, a saved thread, a two-line answer — routed automatically into one place. Formal systems die from friction; making capture take seconds is the fix.
Without a memory practice, relationships and quiet expertise walk out with them. The best time to start is before a transition — but even a focused effort during a handoff preserves far more than a rushed exit checklist.
30 minutes. No pitch — a conversation with someone who ran a nonprofit too.
Talk to SophiaSetup from $1,000 · Care from $300/mo · No contracts.